Printing and copying expenses

Home Printing and copying expenses

Digital processes have supplanted many paper ones, but not completely. No matter your ratio of print to digital, the indirect spend experts at CCM can find ways to reduce printing, copying and other document management expenses.

We’ll make sure you’re getting best-in-class products and services at the best price for all your document needs, including:

  • Printer, copier and MFD (multi-functional device) leasing and purchases
  • Managed print services
  • Record retention and document destruction
  • Outsourced printing and copying services

Vendor contract optimization, audits and refund recovery, spend analytics and intelligence for tracking and benchmarking data—these are some of the ways we reduce overall document expenses and add value to your business.

Ways to save on printing and copying costs

The obvious way to save on printing and copying is to reduce the use of paper, and that includes little things—like smaller page margins, using more ink-efficient fonts and using two-sided printing—to reworking paper flow into digital flow. This not only saves paper but improves efficiency, saves time and reduces your environmental footprint.

office equipment

Select the best equipment options to right-size based on needs, utilization and operating environment—pristine office or dusty warehouse.


Consider your help-desk (or lack thereof) when assessing in-house versus outsourcing. According to managed print and copy service provider, Lasers Resource, support staff spend 15% of their time on printing issues.


Understand that low cost-per-copy rates could be your most costly option, because vendors often recover through various added charges over the course of a multi-year contract.

We only get paid when you save

Our contingency-based pricing means our services pay for themselves. We only engage with clients when the savings potential is great enough to increase your bottom line with a small portion to pay our fees.

The holistic, managed services approach of CCM

  • Every client engagement begins with an assessment of your operational and financial concerns, goals and objectives.
  • We work with the staff and systems you have in place.
  • Our programs and services are structured on a spectrum that ranges from “help us manage” to “manage for us” based on your needs and circumstances.

Can we help you control your printing and copying costs?

Assessing current state and needs, identifying available options to help you choose the right one, guiding contract negotiations and management for optimal terms and conditions and monitoring key performance indicators—these are a few of the ways we can fulfill your sourcing and cost-saving needs for document management.

Beyond direct printing and copying expenses, CCM can reduce other ancillary costs that come with document management—like paper and courier services—for a holistic approach. CCM’s spend management experts are ready to help you assess and improve your entire document management cost structure for optimal profit-boosting potential.